Vacancy for an Admin Assistant (Class XII) at National Medical Services

National Medical Services, under the Department of Clinical Services, is pleased to announce the vacancy for the position of Administrative Assistant III. This opportunity is ideal for Class XII graduates who have strong organizational skills, basic IT literacy, and a commitment to supporting healthcare operations through administrative excellence.

This contractual position offers a valuable opportunity to gain experience within Bhutan’s healthcare sector, particularly in Sarpang, while working alongside professionals in a supportive and structured environment.

🏢 About the Hiring Organization

National Medical Services plays a vital role in Bhutan’s healthcare delivery, operating under the umbrella of the Department of Clinical Services. The agency supports a range of clinical and support services across dzongkhags and health centers. By joining the administration team, candidates will directly contribute to the efficiency and success of healthcare operations at the regional level.

📌 Position Overview

• Position Title: Administrative Assistant III
• Organization: National Medical Services
• Department: Department of Clinical Services
• Employment Type: Contract
• Job Location: Sarpang
• Number of Positions: 2
• Monthly Salary: Nu. 13,575 (based on pay scale 13,575 - 275 - 17,700)
• Qualification Required: Class XII with basic IT certification and DSTS Level 4 writing proficiency
• Contract Start Date: 15th July 2025
• Contract End Date: 1st March 2026
• Total Duration: 7 months and 15 days
• Application Deadline: 27th June 2025 (before 5:00 PM BST)
• Contact Email: sonalham2014@gmail.com
• Contact Person: Pema – 17727772

📝 Job Description

The Admin Assistant will provide administrative and clerical support to the Department of Clinical Services in Sarpang. This role is crucial for maintaining smooth internal operations, managing files and documentation, and offering logistical support to medical staff and management.

Key Responsibilities:

• Maintain filing systems and organize documents as per administrative protocols
• Assist in the preparation and submission of official letters, reports, and forms
• Perform data entry and update records accurately
• Coordinate meetings, draft minutes, and manage communications
• Manage inventory and office supplies
• Support daily operations, including visitor coordination and internal communications
• Liaise with other departments and staff for day-to-day task implementation
• Assist with photocopying, printing, and handling correspondence
• Uphold confidentiality and accuracy in documentation

🎓 Minimum Requirements

Applicants must meet the following criteria:

• Academic Qualification: Class XII pass
• Basic IT Certification: A minimum 6-month course in computer fundamentals
• Dzongkha Proficiency: Dzongkha Standard Testing System (DSTS) with:
• Writing score: Level 4
• Overall band: Level 4

🔍 Shortlisting Criteria

Candidates will be shortlisted based on the following:

• Class XII marks: 50%
• Field experience in administrative or clerical roles: 40%
• Relevant certificates (IT, language, or professional development): 10%

📄 Documents Required

Applicants must attach the following with their application:

1. Academic certificate (Class XII)
2. Basic IT skills certificate (6-month course)
3. DSTS scorecard (Writing Level 4 & Overall Band 4)
4. CID copy
5. Any experience or reference certificates (if applicable)

📤 How to Apply

Interested candidates are requested to apply via email at:

📧 sonalham2014@gmail.com

Applications must be submitted on or before 27th June 2025 by 5:00 PM. Incomplete applications or those missing required documentation will not be considered.

Only shortlisted candidates will be contacted for interviews or further assessment.

📋 Vacancy Summary

• Position: Administrative Assistant III
• Location: Sarpang
• Number of Positions: 2
• Salary: Nu. 13,575/month
• Qualification: Class XII with Basic IT & Dzongkha Level 4 proficiency
• Employment Type: Contract (7.5 months)
• Application Deadline: 27th June 2025
• Contact: Pema – 17727772 | sonalham2014@gmail.com

If you are organized, reliable, and ready to contribute to Bhutan’s healthcare administration, apply now and become part of a respected public service organization.